a description for the specific transaction.a journal entry describing the item number of the transaction posted to the account.Each general ledger item or entry can be divided into four main parts: This approach shows expenses and income items in dollar amounts as debits and credits. General ledgers work using a double-entry accounting method. The general ledger functions as a collective summary of transactions posted to subsidiary ledger accounts, such as cash, accounts payable, accounts receivable and inventory. ![]() Most organizations do this periodically, often at the end of a reporting period, so they can proactively stay on top of expenses. A GL enables a business to compile a trial balance where all debits and credits are totaled. These records and the financial data they contain can help accountants spot unusual, erroneous or fraudulent transactions. A GL also provides financial accounting records for all of an organization's business transactions and account balances. They can use the financial information provided in those statements when making business decisions. GLs generate a number of important financial statements for various internal stakeholders. Why do companies use general ledger accounts?Ī general ledger provides value to businesses in several ways, including the following three:
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